Your Company 123 Main Street
Invoice
INV-0001
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Consulting | 10 | $75.00 | $750.00 |
| Software license | 1 | $120.00 | $120.00 |
Subtotal$870.00
Discount$0.00
Tax$0.00
Total$870.00
Invoice Generator
Fill in the details on the left and watch the invoice build on the right. Use Download PDF to save it.
Sample details are filled in. Replace them with your own.
Your name or business, then your address or email.
Empty is 0. Applied after the discount.
Empty is 0.
Payment details, terms or a thank-you.
Invoice preview
A template, not tax or legal advice. Check the rules that apply to you.
How it works
Each line multiplies a quantity by a rate and rounds to cents. The subtotal adds the lines, the discount comes off the subtotal, and tax is worked out on what is left. Because every printed figure is rounded to cents, the lines always add up to the subtotal and the total is exactly subtotal minus discount plus tax. This is a template, not tax or legal advice: what an invoice must contain, and how tax is charged, depends on where you and your client are. Download PDF opens your browser's print dialog with only the invoice on the page; choose Save as PDF as the destination.
line = quantity × rate
subtotal = sum of the lines
discount = subtotal × discount % ÷ 100, or a fixed amount
tax = (subtotal − discount) × tax % ÷ 100
total = subtotal − discount + tax
Worked example
Example numbers, not a recommendation: three lines (1 × $1,200.00, 5 × $180.00, 3 × $75.00) and tax of 8%.
- 1Lines1 × $1,200.00 + 5 × $180.00 + 3 × $75.00 = $1,200.00 + $900.00 + $225.00
- 2Subtotal$1,200.00 + $900.00 + $225.00 = $2,325.00
- 3Tax$2,325.00 × 8 ÷ 100 = $186.00
- 4Total$2,325.00 + $186.00 = $2,511.00
Not sure what to charge? Work it out with the hourly rate calculator, or check the margin on the work with the margin calculator.
Questions
Is the invoice legally valid?
This is a template, not tax or legal advice. The details an invoice needs, such as tax IDs or specific wording, depend on your location and your client's. Check the rules that apply to you.
How do I save a PDF?
Press Download PDF. Your browser's print dialog opens with only the invoice shown. Pick Save as PDF as the destination and save the file. The PDF is made by your browser, not by this site.
Where is my draft stored?
Save draft keeps the invoice in your browser's local storage on this device. It is not sent anywhere, and clearing your site data deletes it. Clear draft removes it right away.
How are tax and the discount applied?
The discount, a percent or a fixed amount, comes off the subtotal first. Tax is then worked out on the discounted subtotal. Each figure is rounded to cents, half away from zero. A discount larger than the subtotal is flagged instead of giving a negative total.